Terms & Conditions
General Terms & Conditions
Effective from: 25 August 2026
These General Terms & Conditions apply to all photography services provided by Philipp Ammon Photography (“the Photographer”). They should be read together with the relevant quotation, booking confirmation and, where applicable, any service-specific terms relating to the assignment.
Certain services are subject to additional terms:
Corporate Event Photography Terms & Conditions
OOH Photography Terms & Conditions
Wedding Photography Terms & Conditions
Corporate Headshots, Portraits & Workplace Photography Terms & Conditions
Where applicable, the relevant service-specific terms form part of the agreement between the Photographer and the Client.
Where there is a conflict between these General Terms & Conditions and terms expressly agreed in writing for a particular assignment, the terms agreed for that assignment will take precedence.
1. Definitions and Agreement
“The Photographer” means Philipp Ammon Photography.
“The Client” means the individual, company, organisation or other entity commissioning the Photographer.
A booking or instruction to proceed with an assignment constitutes acceptance of these Terms & Conditions, together with any quotation and service-specific terms provided or referenced by the Photographer.
2. Quotations and Scope
All quotations are based on the information, requirements, timings, locations and scope provided by the Client at the time of quotation.
If the scope or requirements change before or during an assignment, including changes to timings, locations, deliverables, personnel, access requirements or other material aspects of the brief, the Photographer reserves the right to adjust the fee accordingly.
Where the requirements are materially reduced, the Photographer may also reduce the final fee where appropriate, provided this does not conflict with any minimum booking, cancellation or other charges applicable to the assignment.
Where reasonably possible, the Photographer will inform the Client of material additional charges before they are incurred.
3. Fees and Expenses
The Client is responsible for the fees stated in the applicable quotation or booking agreement, together with any additional charges incurred in accordance with these Terms & Conditions.
Unless expressly included in the quotation, additional expenses reasonably required to complete an assignment may be charged separately. These may include, where applicable, travel, mileage, parking, accommodation, permits, location fees, specialist equipment, assistants, couriers and other necessary third-party costs.
The Photographer will endeavour to obtain the Client’s approval before incurring significant additional expenses wherever reasonably practicable.
4. Payment
Payment terms, including any booking payment or deposit required, will be stated on the applicable quotation, invoice, booking confirmation or service-specific Terms & Conditions.
A booking is not considered secured until any required booking payment has been received.
For qualifying business-to-business transactions, the Photographer reserves all rights available under the Late Payment of Commercial Debts (Interest) Act 1998 and associated legislation in relation to overdue invoices, including the right to claim statutory interest, compensation and reasonable recovery costs where applicable.
5. Copyright
Unless expressly agreed otherwise in writing, copyright in all photographs and other photographic works created by the Photographer remains with the Photographer in accordance with the Copyright, Designs and Patents Act 1988.
The Client receives only the usage rights expressly granted in the applicable quotation, invoice, booking agreement or service-specific terms.
Copyright ownership is not transferred by the delivery of photographs or by payment for photography services.
Any assignment or transfer of copyright must be agreed separately in writing and may be subject to an additional fee. No transfer of copyright will take effect until the agreed fee has been paid in full.
6. Licensing and Usage
The Client may use delivered photographs only within the scope of the licence agreed for the relevant assignment.
Unless otherwise expressly agreed, licences are non-transferable and do not permit the Client to sell, sublicense or otherwise grant rights in the photographs to third parties.
Any use outside the agreed licence, including additional advertising, commercial, third-party, syndication or other uses not originally agreed, may require an additional licence and fee.
No licence to use photographs takes effect until all invoices relating to the relevant assignment have been paid in full.
Service-specific terms or the applicable quotation may provide additional or different usage rights appropriate to the assignment.
7. Artificial Intelligence, Alteration and Derivative Works
The Client may not use photographs supplied by the Photographer, or permit them to be used, for the training, development, fine-tuning or operation of artificial intelligence or machine-learning systems without the Photographer’s prior written agreement.
The Client may not use generative artificial intelligence or similar technologies to materially alter, reconstruct or create derivative imagery from the Photographer’s work without prior written agreement.
Any permission for AI training, AI-assisted alteration, synthetic reproduction or creation of derivative imagery must be separately agreed in writing and may be subject to an additional licence fee.
Routine technical adjustments necessary for normal publication, such as resizing, cropping or minor layout adjustments, are not prohibited by this clause provided they do not materially misrepresent the Photographer’s work.
8. Image Selection, Editing and RAW Files
Unless otherwise agreed, the Photographer retains professional discretion over image selection and editing.
Delivery consists of the Photographer’s selected and edited final images in the format agreed for the assignment. Images that are duplicates, technically unsuitable, test images, missed frames or otherwise not selected as part of the final delivery are not included.
RAW, unprocessed or working files are not included in standard delivery and will not normally be supplied.
Where RAW or other working files are specifically requested, their supply must be agreed separately and may be subject to an additional fee and additional licensing conditions.
Additional retouching, manipulation, compositing or other post-production beyond the editing included within the agreed scope may be charged separately.
9. Delivery, Storage and Archiving
The Photographer will use reasonable endeavours to deliver the agreed photographs within any timeframe stated for the assignment. Unless expressly guaranteed in writing, delivery dates are estimates and may be affected by workload, the size or complexity of the assignment, Client requirements or circumstances outside the Photographer’s reasonable control.
Once photographs have been delivered, the Client is responsible for downloading, storing and maintaining suitable backup copies of the delivered files.
The Photographer generally endeavours to retain an archive of completed work and may be able to provide replacement copies at a later date. However, the Photographer does not guarantee the continued storage or availability of photographs following their initial delivery.
The Photographer will not be liable for the subsequent loss, corruption, deletion, hardware failure or other unavailability of archived photographs after successful initial delivery to the Client.
10. Client-Supplied Materials and Intellectual Property
Where the Client supplies photographs, artwork, logos, graphics, documents or other materials for use by the Photographer, the Client warrants that they have obtained all necessary permissions, licences and rights required for their use.
The Client will be responsible for claims arising from materials supplied by the Client where the Photographer has used those materials in accordance with the Client’s instructions.
11. Client Responsibilities
The Client is responsible for providing accurate and reasonably complete information necessary for the Photographer to carry out the assignment.
Unless otherwise agreed, the Client is responsible for arranging any permissions, access, accreditation, releases or approvals required from venues, property owners, event organisers or other relevant parties.
The Photographer will not be responsible for failure to obtain photographs where access, permission, information or cooperation necessary to perform the assignment has not been provided.
Any service-specific responsibilities applicable to a particular type of photography will be set out in the relevant terms.
12. Confidentiality
Where the Photographer receives information from the Client that is expressly identified as confidential, the Photographer will take reasonable steps not to disclose that information to third parties except where necessary to perform the services or where disclosure is required by law.
Any specific confidentiality, embargo or non-disclosure requirements should be agreed in writing before the assignment.
13. Portfolio and Promotional Use
Unless otherwise agreed in writing, the Photographer reserves the right to use photographs created during an assignment for the Photographer’s own portfolio, website, social media, promotional materials, exhibitions, publications, awards, competitions and other self-promotional purposes.
The Photographer will respect confidentiality restrictions, publication embargoes and other limitations agreed with the Client in writing.
Where different portfolio or privacy arrangements apply to a particular service, these may be set out in the relevant service-specific terms.
14. Conduct and Safety
The Photographer is entitled to work in an environment that is reasonably safe and free from threatening, abusive, discriminatory or dangerous behaviour.
The Photographer may suspend or terminate an assignment where continuing to work would, in the Photographer’s reasonable judgement, present a significant risk to the Photographer, assistants, equipment or other persons.
Where an assignment is terminated as a result of the Client’s actions, or the actions of persons for whom the Client is reasonably responsible, the Client may remain liable for the agreed fees and expenses.
15. Equipment and Property
The Client is responsible for reasonable care of any equipment supplied by the Photographer for use by the Client, its employees, guests or other persons under the Client’s control.
The Client may be responsible for reasonable repair or replacement costs arising from loss or damage caused by misuse, negligence or deliberate acts by such persons.
Where damage prevents the Photographer from undertaking confirmed work, the Photographer reserves the right to seek reasonable consequential losses where legally recoverable.
16. Liability
The Photographer will exercise reasonable skill and care in providing the agreed services.
To the fullest extent permitted by law, the Photographer’s total liability arising from an assignment will be limited to the total fees paid or payable by the Client for the services giving rise to the claim.
The Photographer will not be liable for indirect or consequential loss, loss of profit, loss of business, loss of opportunity or similar economic losses except where such liability cannot lawfully be excluded or limited.
Nothing in these Terms & Conditions excludes or limits liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, or any other liability that cannot lawfully be excluded or limited.
Nothing in these Terms & Conditions affects any statutory rights that cannot legally be excluded.
17. Circumstances Beyond the Photographer’s Control
The Photographer will not be liable for delay, interruption or failure to perform the services where this results from circumstances beyond the Photographer’s reasonable control.
Such circumstances may include, without limitation, serious illness or injury, severe weather, fire, flood, transport disruption, venue closure, industrial action, civil disturbance, acts of terrorism, war, government restrictions, failure of essential third-party services or other events that could not reasonably have been anticipated or avoided.
Where possible, the Photographer will make reasonable efforts to minimise disruption and, where appropriate, assist in identifying alternative arrangements.
Any cancellation, postponement or rescheduling provisions applicable to the particular assignment remain subject to the relevant service-specific terms.
18. Amendments to These Terms
The Photographer may amend these Terms & Conditions from time to time.
Any amendments will apply to future bookings and will not retrospectively alter the terms applicable to an assignment that has already been confirmed, unless otherwise agreed by the Photographer and Client in writing.
19. Severability
If any provision of these Terms & Conditions is found to be invalid, unlawful or unenforceable, that provision will be treated as modified or removed to the minimum extent necessary, without affecting the validity or enforceability of the remaining provisions.
20. Governing Law and Jurisdiction
These Terms & Conditions and any dispute or claim arising from them or from the services provided by the Photographer shall be governed by the laws of England and Wales.
The parties agree that the courts of England and Wales shall have jurisdiction, subject to any mandatory rights or protections applicable to consumers.